a.    Preside at meetings of the EXECUTIVE BOARD and General Meetings of the club, and at any special meetings.
b.Appoint the Committee Heads as required, with the approval of the EXECUTIVE         BOARD.
c.    Be one of three signing officers.
d.   Serve as an EX-OFFICIO member of all committees except that of the
      Nominating Committee.
e.    Call a special meeting if it is necessary.
f.    Coordinate General Meeting activities.

a.     Assume the duties of the President in his/her absence.
b.     Be one of three signing officers.
c.     Be responsible to update and make available the CONSTITUTION, BYLAWS          and proposed amendments.

d.    Coordinate publicity and liaison activities.

a. Record events at Membership and Executive meetings.
b. Record and issue written minutes of Executive meetings.
c. Coordinate correspondence relating to the affairs of the club.
d. Provide a written highlight of Executive Meetings to the Newsletter Editor for publication.

a. Receive, bank and record monies received belonging to the club.
b. Check the monthly bank statement.
c. Issue cheques when authorized. Two signatures required.
d. Keep a record of expenses paid out.
e. be responsible for a float used for change at the general meetings.
f. Prepare a financial report for the annual meeting.
g. Maintain an up to date inventory of all club property.
h. Be responsible for the ways and means of the Club.

a.    Edit the club publication according to copyright and other policies set by the club executive.

b.    Distribute the publication to club members on a regular basis. (six times annually minimum).

c.    Include the highlights of the executive meetings in the newsletter

d.    Inform members and the public of upcoming events, particularly the monthly general meeting dates, times, and locations.

a.    Provide access to a current listing of Public Domain programs for the members in the SIG.
b.    Solicit Public Domain programs for the library from club members and other sources,
c.     Maintain a current listing of all programs in the SIG Library.
d.    Provide the executive with an inventory of the assets of the SIG upon request.
e.    Collect and give to the Treasurer all revenue raised by the library.(e.g. from sales of backups)

a.    Provide refreshments at each general meeting.

a.    Receive all applications for membership, and ensure that they are completed properly.
b.    Collect and hand over to the Treasurer all revenue from memberships and admittance fees.
c.    Maintain a current listing of all members' names, addresses, and telephone numbers.

a.    Organize and act as chairperson at SIG Meetings.

a.    Maintain the BUG BBS in accordance with BUG BYLAW 02/88

BYLAW # 01/88

Duties of EXECUTIVE BOARD MEMBERS

(replaced by BUG BYLAW 02/93)

Amended 19 Mar 91

Section # 1

The President shall:

a. preside at meetings of the EXECUTIVE BOARD and General Meetings of the club, and at any special meetings.
b. appoint the Committee Heads as required, with the approval of the EXECUTIVE BOARD.
c. be one of three signing officers.
d. serve as an EX-OFFICIO member of all committees except that of the Nominating Committee.
e. call a special meeting if it is necessary.
f. coordinate General Meeting activities.

Section # 2

The Vice President shall:

a. assume the duties of the President in his/her absence.
b. be one of three signing officers.
c. be responsible for updating and maintaining the CONSTITUTION and BUG BYLAWS.
d. coordinate publicity and liaison activities.

Section # 3

The Recording Secretary shall:

a. record events at Membership and Executive meetings.
b. record and issue written minutes of Executive meetings.
c. coordinate correspondance relating to the affairs of the club.
d. provide a written highlight of Executive Meetings to the Newsletter Editor for publication

 

Section # 4

The Treasurer shall:

a. receive, bank and record monies received belonging to the club.
b. check the monthly bank statement.
c. issue cheques when authorized. Two signatures required.
d. keep a record of expenses paid out.
e. be responsible for a float used for change at the general meetings.
f. prepare a financial report for the annual meeting.
g. maintain an up to date inventory of all club property.
h. be responsible for the ways and means of the Club.

Section # 5

The Newsletter Editor shall:

a. edit the club publication according to copyright and other policies set by the club executive.
b. distribute the publication to club members on a regular basis. (six times annually minimum).
c. incude the highlights of the executive meetings in the newsletter
d. inform members and the public of upcoming events, particularly the monthly general meeting dates, times, and locations.
e. publish the club constitution in the March newsletter and proposed amendments in the May issue.

Section # 6

Each SIG Librarian shall:

a. provide access to a current listing of Public Domain programs for the members in the SIG.
b. solicit Public Domain programs for the library from club members and other sources
c. maintain a current listing of all programs in the SIG Library.
d. provide the executive with an inventory of the assets of the SIG upon request.
e. collect and give to the Treasurer all revenue raised by the library.(e.g. from sales of backups)

 

Section # 7

The Membership Services Chairperson shall:

a. Provide refreshments at each general meeting.

Section # 8

The Membership Chairperson shall:

a. Receive all applications for membership, and ensure that they are completed properly.
b. Collect and hand over to the Treasurer all revenue from memberships and admittance fees.
c. Maintain a current listing of all members' names, addresses, and telephone numbers.

Section # 9

The SIG CO ORDINATOR shall:

a. organize and act as chairperson at SIG Meetings.

Section # 10

The BUG SYSOP shall:

a. maintain the BUG BBS in accordance with BUG BYLAW 02/88

 

FEES

BUG BYLAW 01/98

(Replaced by 01/04)

1) Membership Fees

The fee schedule for a 12 month membership in the Barrie Users group is as follows:

Active Membership

$40.00 Regular
$30.00 Student
$50.00 Family

Effective February 1, 1998 new and renewed memberships will not be eligible for the rebate outlined in Bylaw 01/93. Rebates to Members for activities in their current membership year (ending prior to February 1, 1999 will be honoured.

2) Visitor Fees

a) Visitors will be able to attend their first meeting free.

b) A visitor will only be allowed to attend one free meeting within a one-year period.
c) On their first meeting they are to be informed, by the person at the door, of this policy.
d) Each subsequent visit will cost the visitor $5.00.

Clarification of Bylaws

(for illustration purposes only)

01/98 #1 Fees

Each member of the Executive Committee will inform the Treasurer of the participation of members in their area of responsibility. For example, the SIG coordinators will report participation in the SIG meetings. The president will report participation in general club activities and the newsletter editor will report participation in the newsletter. All participation will be tracked, even after a person fulfills their minimum of 2 activities.

The president will prepare a certificate of appreciation for members and will present it to the member before the end of their membership year. Once a member has participated twice he/she is eligible for the recognition.

Only paid, Active Members are eligible for this recognition.

01/98 #2 Visitors

If a person visits for the first time in September, 1992, he/she will be admitted free. For each subsequent visit for a year, from that day forward, a five-dollar charge will be applied. If the same person wishes to attend a meeting as a visitor in March, 1993, for example, a five-dollar meeting fee will still be required. The next free meeting would occur in September, 1993. But if the member were to pay full Active Membership dues in March 1993, all active member privileges would begin in March and last until February, 1994, inclusive. Past visitor payments would not be reimbursed in any way.

BUG BYLAW 01/93
(Replaced by 01/98)

BUG Web Site Policies

Bylaw 02/98

The purpose of the Barrie Users Group(BUG) Website is to reinforce the goals and objectives of the Barrie Users Group.

The webmaster is responsible for the creation and removal of material on the page within the guidelines of this document.

The Bug website offers links to members

The conditions are as follows

Member Page Links

No Links to sites containing political or religious views or content rated "for adults only".

Must state that you are a BUG member and have a reciprocal link to BUG on your default index page

The BUG reciprocal link and text must be at least the same size and color as the other links and text on the page

The primary theme of the page must relate to the personal, social life, activities, hobbies, and/or interests of the member. Member Page Links will not be used to link to business pages.

Prohibited content

The BUG website shall not contain

Downloads of programs, utilities, or games.

Political views, religious views, or any content rated "for adults only".

Concerns and complaints

Discuss the matter with the webmaster, and try to reach a solution.

If step 1 fails send a written copy of your complaint to the webmaster and the executive. The executive board's decision shall be final.

BUG BYLAW 02/88
(Replaced by 01/99)

BUG BBS OPERATING BYLAW

This BYLAW 02/88 is to be posted, by the Sysop, on the BBS for all users to read and abide by.

1. The Sysop, designated by the BUG Executive as the person in charge of the daily operation of the BBS, has the right to delete any offending messages and shall refer any further proposed action to the Executive.

2. The use of an ALIAS is not permitted on the BBS.

3. Profane or abusive language is not permitted on the BBS.

4. The BBS shall not be used for any illegal purposes or anything considered to be detrimental to BUG.

5. Open debates are not only allowed, but encouraged. However, harmful or slanderous remarks will not be tolerated either directly or by insinuation.

6. The Executive shall approve all commercial advertising in advance of being posted.

7. Using the BBS carries a responsibility. No BYLAW can be so comprehensive that it covers all eventualities. Each user shall be held accountable for his/her actions.

Related Links

Current Bylaws