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Attendance
at Board Meetings
02/05
Bank
Signatures
02/04
BUG
Logotype
03/04
BUG
Policies
Classified ads for BUG newsletter
BUG
Web Site Bylaw
01/99
Previous Versions
02/98
- 02/88
Duties
of Executive Board Members
01/05
Previous Versions
01/01 - 02/93
- 01/88
Fees
01/04
Previous Versions
01/98 - 01/93
Proposed
Bylaws
Proposed
Attendance at Board Meetings
BYLAW
02/05
March 10, 2005
Any member of the executive board unable to attend a Board Regular meeting due to extenuating circumstances shall be accorded the right to vote on a matter of their concern by telephone or by electronic transmission. In such case the recording Secretary shall indicate the member as present in the minutes.
BUG Web Site OPERATING BYLAW
BYLAW
01/99
Previous Versions
02/98
02/88
This BYLAW 01/99 is to be posted, by the WebMaster, on the Bug Web Site for all users to read and abide by.
1. The Webmaster, designated by the BUG Executive as the person in charge of the daily operation of the BUG Web Site, shall not install and has the right to delete any offending messages, content or links. A report of such action shall be reported to the EXECUTIVE for review and to propose any further action.
2. Profane or abusive language or inappropriate material is not permitted on the Web Site as it is intended for family use. Links to other sites that the Webmaster, and confirmed by the Executive, considered inappropriate, will be immediately discontinued.
3. The Web Site shall not be used for any illegal purposes or anything considered to be detrimental to BUG.
4. Through E-Mail, open debates are not only allowed, but encouraged. However, harmful or slanderous remarks will not be tolerated either directly or by insinuation.
5. The Executive shall approve all commercial advertising in advance of being posted.
6. Links to members pages shall have returning links on the page that BUG links to or a clearly marked sub-page. Members who do not reciprocate links will have their links removed.
7. Using the BUG Web Site carries a responsibility. No BYLAW can be so comprehensive that it covers all eventualities. The Web Master and each user shall be held accountable for his/her actions.
8. The Executive will review violations of this Bylaw as soon as possible and determine what actions would be appropriate. The WebMaster is expected to take action immediately, but those decisions will be reviewed and confirmed or reversed by the Executive. Serious violations will be brought to the immediate attention of the President who will determine whether an emergency meeting of the Executive is required.
Return
to Constitution - Article V Paragraph 1
FEES
BYLAW 01/04
1) Membership Fees
The fee schedule for a 12 month membership in the Barrie Users group is as follows:
Active Membership
$40.00
Regular
$30.00 Student
$10.00 Family (A Family membership can consist of
the spouse and/or every minor child of a Regular Member in good standing.)
Effective February 1, 1998 new and renewed memberships will not be eligible for the rebate outlined in Bylaw 01/93. Rebates to Members for activities in their current membership year (ending prior to February 1, 1999 will be honoured.
2) Visitor Fees
a) Visitors will be able to attend their first meeting free.
b) A
visitor will only be allowed to attend one free meeting within a one-year
period.
c) On their first meeting they are to be informed, by the person at the
door, of this policy.
d) Each subsequent visit will cost the visitor $5.00.
Clarification of Bylaws
(for illustration purposes only)
Fees
Each member of the Executive Committee will inform the Treasurer of the participation of members in their area of responsibility. For example, the SIG coordinators will report participation in the SIG meetings. The president will report participation in general club activities and the newsletter editor will report participation in the newsletter. All participation will be tracked, even after a person fulfills their minimum of 2 activities.
The president will prepare a certificate of appreciation for members and will present it to the member before the end of their membership year. Once a member has participated twice he/she is eligible for the recognition.
Only paid, Active Members are eligible for this recognition.
Visitors
If a person visits for the first time in September, 1992, he/she will be admitted free. For each subsequent visit for a year, from that day forward, a five-dollar charge will be applied. If the same person wishes to attend a meeting as a visitor in March, 1993, for example, a five-dollar meeting fee will still be required. The next free meeting would occur in September, 1993. But if the member were to pay full Active Membership dues in March 1993, all active member privileges would begin in March and last until February, 1994, inclusive. Past visitor payments would not be reimbursed in any way.
Return to Constitution - Article V Paragraph 1
Return to Constitution - Article VII - Executive Officers
Return
to Constitution - Article IV - Organization and Executive Board
Return
to Constitution - Article IV Paragraph 3 - Organization and Executive
Board
DUTIES OF EXECUTIVE BOARD MEMBERS
BYLAW
01/05
Note: Recent amendments shown in blue
Previous
Versions
01/01
02/93
01/88
Revision: March 10, 2005
Section # 1
The President shall:
a.
Preside at meetings of the EXECUTIVE BOARD and General Meetings of the club,
and at any special meetings.
b. Appoint the Committee Heads as required, with the
approval of the EXECUTIVE BOARD.
c. Be one of four signing
officers.
d. Serve as an EX-OFFICIO member of all committees except
that of the Nominating Committee.
e. Call a special meeting if it is necessary.
f. Coordinate General Meeting activities.
Section # 2
The Vice President shall:
a.
Assume the duties of the President in his/her absence.
b. Be one of four
signing officers.
c. Be responsible to update and make available
the CONSTITUTION, BYLAWS and proposed amendments.
d. Coordinate publicity and liaison activities.
Section # 3
The Recording Secretary shall:
a. Record
events at Membership and Executive meetings.
b. Record and issue written minutes of Executive meetings.
c. Coordinate correspondence relating to the affairs of the club.
d. Provide a written highlight of Executive Meetings to the Newsletter
Editor for publication.
e. Be one of four signing officers.
Section # 4
The Treasurer shall:
a. Receive,
bank and record monies received belonging to the club.
b. Check the monthly bank statement.
c. Issue cheques when authorized. Two signatures required.
d. Keep a record of expenses paid out.
e. be responsible for a float used for change at the general meetings.
f. Prepare a financial report for the annual meeting.
g. Maintain an up to date inventory of all club property.
h. Be responsible for the ways and means of the Club.
i . Be one of four signing officers.
Section # 5
The Newsletter Editor shall:
a. Edit the club publication according to copyright and other policies set by the club executive.
b. Distribute the publication to club members on a regular basis. (six times annually minimum).
c. Include the highlights of the executive meetings in the newsletter
d. Inform members and the public of upcoming events, particularly the monthly general meeting dates, times, and locations.
Section # 6
Each SIG Librarian shall:
a.
Provide access to a current listing of Public Domain programs for the
members in the SIG.
b. Solicit Public Domain programs for the library from
club members and other sources,
c. Maintain a current listing of all programs
in the SIG Library.
d. Provide the executive with an inventory of the assets
of the SIG upon request.
e. Collect and give to the Treasurer all revenue raised
by the library.(e.g. from sales of backups)
Section # 7
The Membership Services Chairperson shall:
a. Provide refreshments at each general meeting.
Section # 8
The Membership Chairperson shall:
a.
Receive all applications for membership, and ensure that they are completed
properly.
b. Collect and hand over to the Treasurer all revenue
from memberships and admittance fees.
c. Maintain a current listing of all members' names,
addresses, and telephone numbers.
Section # 9
The SIG COORDINATOR shall:
a. Organize and act as chairperson at SIG Meetings.
Section # 10
The BUG WEBMASTER shall:
a. The WEBMASTER shall maintain the BUG WEB SITE in accordance with BUG BY-LAW 01/99
Section # 11
The Nominations Committee Chairperson shall:
a.
Chair the Nominations Committee
b. Solicit eligible nominees
c. Run elections in accordance with the Constitution and bylaws
Return
to Constitution - Article VII - Executive Officers
Return to Constitution
- Article IV - Organization and Executive Board
Return to Constitution
- Article IV Paragraph 3 - Organization and Executive Board
Bank Signatures
Bylaw 02/04 : June 10, 2004
Disbursements made by cheque(s) drawn on the Barrie Users' Group bank account shall be endorsed and countersigned by a minimum of two (2) of the four (4) Executive Officers authorized to endorse such disbursements. The four authorized Executive Officers are: President, Vice-President, Treasurer and Secretary.
BUG Logotype
Bylaw 03/04 : June 10, 2004
The emblematic device (Logotype) of the Group shall consist of the likeness of a "Ladybug", species Coccinella septempunctata (7 spot Ladybird) or C. Novemnotata (9 spot Ladybird), integrated with the Commodore Business Machines Corp Logotype as shown below.
Colours shall be:
Red = panatone red #220 or #206 (Web: FF0000)
Blue = panatone blue #300 (Web: 0000FF)
Black = panatone process black (Web: 000000)
BUG Policies
Amended: February 12, 1991
1) classified ads for BUG newsletter
- shall be personal items only, businesses pay business rate.
- members : free
- non members : $1.00
PROPOSED BYLAWS AND POLICIES
To be voted upon at a later date:
1. Monies, once paid to the club, shall not be refunded.
2. Piracy of software or hardware will not be tolerated within the club activities. Members who are found pirating during club activities could have their membership revoked
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